pricing

Streamline Project Pricing – How We Work Together

Streamline offer flexible commercial models tailored to the nature of the work. Integration work often involves legacy systems, evolving requirements, and unexpected complexity. It’s a discovery-driven process, and the ability to adapt is essential for success.

Our Philosphy

We typically charge on a day-rate basis — allowing for agility, collaboration, and responsiveness as the work evolves.

Where customers require a fixed-price we can accomodate this; however, it’s important to note that they come with their own cost — typically in the form of added scoping effort, reduced flexibility, and built-in risk buffers. Read on for a Real-World Example of how we price and deliver and our thoughts on Fixed Price engagements.

Fixed Price Services

That said, some of our services are fixed-price. For example, our Discovery Day and Enterprise Architecture Assessment have clearly defined scope and deliverables — and a set price. These engagements are designed to create clarity, alignment, and momentum before any major investment in delivery.

Earning Agility Through Trust

We recognise that every working relationship evolves — and not all projects start with the same level of trust or flexibility.

That’s why we use a three-tier engagement model, ranging from tightly governed early-stage work to fully agile collaboration as confidence grows.

We’ll always meet you where you are, and earn the right to progress toward a more dynamic, trust-based way of working.

We work with organisations in three trust-based modes

Let’s make your systems work better—together.

Discovery Day – £1500

This fixed-price, high-impact session is designed to get to the heart of your current technology and operational setup — fast. We spend time with your leadership, technical teams, and key stakeholders to understand your environment, your ambitions, and your constraints. It’s the ideal starting point before launching into larger-scale change.

What We Explore

• Your systems and how they’re connected

• Your structure, culture, and decision-making processes

• What’s worked (and what hasn’t) in previous initiatives

• Bottlenecks and inefficiencies

• Appetite for change and future priorities

What You’ll Receive

• A high-level system and integration overview

• Summary of technical and organisational constraints

• Risks and blockers surfaced early

• Clear areas of focus for follow-up work

• Early-stage opportunities to simplify, scale, or optimise

Why It’s Valuable

• Quickly aligns your internal teams

• Surfaces risks before major investment

• Builds clarity and confidence

• Lays the groundwork for successful projects and transformation

Deliverables

After the session, we consolidate everything discussed into a concise, actionable output. This includes:

• A written summary of the day’s discussions and key observations

• Our initial recommendations and suggested next steps

• Documentation of risks, opportunities, and any immediate quick wins

• A high-level record of who was involved and what was covered

You’ll receive this shortly after the session — a clear, structured foundation to support internal alignment and informed decision-making moving forward.

Enterprise Architecture Assessment

This is a structured, fixed-price engagement — designed to help you get a clear, strategic view of your current enterprise architecture. It's the essential first step toward aligning technology, data, and processes with your business goals.

We’ll uncover what’s working, what’s not, and where there’s opportunity for future-proof, scalable growth.

What You’ll Get

Conceptual Design

• Business Use Cases – how you serve customers, suppliers, and partners

• System Use Cases – how people and systems deliver value

Logical Design

• Logical Data Model – how your information is structured

• Ubiquitous Language – shared definitions between tech and business

• Information Flow Mapping – how data moves through your business

Physical Design

• Inventory of all active systems and integrations

• Ownership mapping and key responsibilities

• Manual workarounds and duplication

• Gaps, weak points, and failure risks

• A future-state vision for your systems and architecture

Roadmap Outputs

• Technology recommendations

• Suggested project initiatives

• Vision for your target architecture

• Priority actions for fast, meaningful progress

Why It Matters

Without a clear map of your current architecture, transformation becomes guesswork. This assessment gives you:

• A shared understanding between teams

• Clarity on what’s helping and hindering you

• A roadmap that’s realistic and grounded

• A stronger basis for smart, strategic investment

• Less risk of duplicated effort or misaligned projects

What Happens Next

Following the engagement, we document and deliver a clear, structured summary of the work completed. You’ll receive:

• A write-up of key discussions, findings, and insights from the sessions

• A consolidated view of your current-state architecture, as explored

• Recommended next steps aligned to your business goals and constraints

• Supporting visuals, models, and maps created during the process

• Clear, actionable outputs to support internal planning and decision-making

This ensures that what we uncover together doesn’t just stay in the room — it becomes a practical foundation for strategic action.

Real-World Example: Staying Close to Estimates, Even When Requirements Evolve

One of our recent projects involved an engineering company responsible for installing and supporting industrial machinery across multiple sites.

They were using a CRM system to manage support tickets and asset data, alongside a mobile field service platform for managing engineers and service visits. Streamline was brought in to integrate these systems — so that asset information, service logs, and support tickets could flow seamlessly between platforms.

We provided an initial estimate of 5 development days, plus our Streamline integration platform. Once the scope was agreed, development began.

Midway through the project, the client identified a valuable enhancement: they wanted to send real-time service notifications via SMS, not just email. We discussed the impact, made the change, and kept the project moving without delay.

Despite this added functionality, the total delivery came in at 7 days — a modest increase from the original estimate — and the full project was completed for £6,000.

The result? A tightly integrated system, real-time service updates for customers, and a delivery that stayed close to budget despite evolving needs. Most importantly, the experience built the trust and confidence that are the foundation of all our long-term client relationships.

The Hidden Cost of Fixed Pricing

While fixed pricing may seem like a low-risk option on the surface, the reality is often quite different. To protect against uncertainty, suppliers are forced to pad estimates with contingency — covering unknowns, potential delays, or changes in scope. That extra margin doesn’t disappear if everything goes smoothly; it simply inflates your cost.

What’s more, fixed-price projects tend to lock down scope early, even when the full picture isn’t clear. This rigidity discourages iteration and limits your ability to respond to new insights. In integration work — where systems, stakeholders, and requirements can shift during implementation — that’s a recipe for compromises, conflict, or costly change requests.

We believe there’s a better way. By charging based on actual effort — with clear communication, shared milestones, and agreed deliverables — we keep things agile without losing control. You get transparency, momentum, and better value over the life of the project.